Consignor Tracking & Statements for Watch Dealers

Consignor tracking means keeping every watch you take in on consignment separate from your own stock, recording what you owe each owner when a piece sells, and being able to hand that owner a clean statement. WatchFlow does all three — with no separate "consignor portal" add-on, and no pretending you have a customer login you don't.

Tag consigned watches so they never blend into your own stock

Every watch in WatchFlow carries an ownership type — owned, consigned, or memo — alongside brand, reference, serial, condition, cost, days in stock, and status. Filter your inventory to just consigned pieces and you can see, at any moment, whose watches you're holding, what each is listed at, and how long it's been sitting. No colour-coded spreadsheet cells, no parallel "consignment tab" that quietly drifts out of sync.

Record what you owe with the payables ledger

WatchFlow's payments module is a manual money ledger of receivables and payables — WatchFlow is not a card processor and never touches the end-buyer's money. For consignment that's exactly the point: when a consigned watch sells, you log the sale price, your agreed fee or split, and the net payout owed to the consignor as a payable. As you pay the consignor down, the ledger shows what has cleared and what is still outstanding.

What a consignor statement contains

Because each column is already recorded against the watch, a consignor statement is something you assemble — not data you re-key. Your reports show cash collected versus still owed, so you can reconcile a payout before you send it.

The honest truth about "consignor portals"

Plenty of general consignment software sells a "consignor portal" — a login where the owner watches their items in real time — as a paid upsell. WatchFlow does not ship a separate consignor login, and this page will not pretend it does. What you get instead is control: you track the pieces, you decide what each consignor sees, and you share a statement on your terms. For a watch dealer running a handful of consignors, that is cleaner than handing out logins — and it is the same data a portal would show.

Keep memo and consignment moving through the pipeline

Consigned and memo pieces get their own deal stages, so a watch out on memo or waiting on a consignor's price sits in its own lane instead of cluttering active sales. Pair that with dedicated consignment and memo tracking and every borrowed or consigned piece has a clear owner and a clear next step.

What it costs

Consignment tracking, the payables ledger, contacts, and deals are included on every plan — including Starter, free forever for up to 7 watches. Once you are listing and posting inventory, Professional is $175/mo per user ($149/mo billed annually, with a 14-day free trial) and Team is $150/mo per user ($128/mo annual, two-seat minimum). No card is required for Starter and you can cancel anytime. New to taking pieces in? Start with how watch consignment works.